Over the last few months, we have talked a lot about modernising the workplace. We explored how upgrading to an Optimised Visitor Management system secures your physical front door. However, true office security and efficiency do not stop at reception.
If you want a genuinely smart office, you need to apply that same level of control and visibility to the documents moving around your building.
Here is how combining smart visitor tracking with intelligent print management gives you complete control over your workspace.
Knowing who is in the building
Let us recap the front desk. Relying on a paper logbook is a security risk. By upgrading to a 15.6-inch touchscreen kiosk, you instantly modernise your reception. Read about this in our last blog post.
A cloud-based Visitor Management system gives you total visibility. You can track guests, employees, and contractors in real time. It requires users to digitally agree to your health and safety rules before they enter, and in the event of an emergency, your fire wardens have a live evacuation checklist right on their phones.
You have locked down the physical movement of people. But what about the physical movement of data?
The quiet risk of unmanaged printing
You can have the most secure front door in the world, but if sensitive documents are sitting unattended on a printer tray, you have a massive compliance gap.
This is where Managed Print comes in. Just as a digital kiosk controls who enters the building, a secure print environment controls who accesses your data. With “Locked Print” or secure release protocols, a document is only printed when the user physically authenticates themselves at the device. Nothing is left lying around for a visitor (or an unauthorised staff member) to read.
Visibility across the board
The common thread here is visibility and control.
An unmanaged reception leaves you guessing who is on site. An unmanaged print fleet leaves you guessing what is being printed, who is printing it, and how much it is costing you.
When you implement a managed print service, you gain a centralised dashboard, much like your visitor system. You can track usage, right-size your hardware fleet, and ensure that your office technology is actually serving your business rather than quietly draining your budget.
The complete package
A modern business needs to secure both its people and its paper.
At SBM Digital Systems, we do not just supply the hardware; we build the workflow. Whether you need a touchscreen kiosk to modernise your reception or a full print audit to take control of your document costs, we have the expertise to make it happen.
Get in touch today to discuss how we can upgrade your entire office ecosystem.